# Reports The Reports section serves as the central hub for extracting analytical data from the system. It allows users to select specific report types and define time parameters to generate summaries on rental performance, financial totals, or operational metrics. {% hint style="info" %} This screenshot is the view of the Reports section is ERM. {% endhint %}
### Actions The top control bar contains the mandatory fields required to define the scope of the report. | **Field Name** | **Description** | | ----------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Choose a Report\* |

A drop-down menu where the user must select the specific type of report they wish to generate.

The asterisk (\*) indicates that this is a mandatory field.

| | Date Range\* |

A calendar-selection field used to define the specific time period for the data . Users can manually type dates or use the calendar icon to select a range.

The asterisk (\*) indicates that this is a mandatory field.

| **Execution Controls** Once the configuration fields are populated, the following buttons trigger the system actions: * **Go**: Executes the query and typically displays the report results directly within the application interface for immediate review. * **Export**: Triggers a download of the generated data as a CSV. ## Report Types The Reports screen allows users to select from pre-defined report categories to analyze business performance. The interface supports generating data for specific date ranges and offers options to view the data on-screen or export it. {% hint style="info" %} This screenshots shows the different report types generated in ERM. {% endhint %}
### Rental Revenue The Rental Revenue report provides a detailed financial breakdown of income generated from rental operations. It lists individual revenue events associated with specific agreements, allowing finance and operations teams to audit earnings per asset, customer, or time period. {% hint style="info" %} This screenshot show the Rental Revenue report generated in ERM. {% endhint %}
**Rental Revenue Data** | **Column Name** | **Description** | | --------------------------------- | -------------------------------------------------------------------------- | | Date | The specific date for the revenue entry. | | Document Id | The ID of the document. | | Doc Type | Defines if the document is a Proposal or an Agreement. | | Category Name | Equipment Category Name. | | Equip ID | The ID for the asset/equipment. | | Equip Description | Brief description of the asset/equipment. | | Customer Name | The client being billed for this period. | | Hire Start Time | The specific start date and timestamp of the rental. | | Hire End Time | The specific end date and timestamp of the rental. | | Booking Total Days | The total billable duration for the agreement. | | Booking Total Days | Represents the total number of billable days calculated for the agreement. | | Booking Total Value Excluding Tax | The total for the booking before any taxes are applied. | | Rate Dollar Excluding Tax | The base unit price for the asset excluding tax. | | Currency Code | The currency code used. | ### Equipment Utilization The Equipment Utilization report is an operational analytics tool designed to measure fleet efficiency. It calculates the percentage of time specific assets were rented within a date range, helping fleet managers identify high-performing equipment versus underutilized assets. {% hint style="info" %} This screenshot shows the Equipment Utilization report generated in ERM. {% endhint %}
**Equipment Utilization Data** | **Column Name** | **Definition** | | --------------------------- | ----------------------------------------------------------------------------------------------------- | | Equip Id | The ID for the asset/equipment. | | Equip Description | Brief description of the asset/equipment. | | Category Name | Equipment Category Name. | | Document Id | The ID of the document. | | Hire Start Time | The specific start date and timestamp of the rental. | | Hire End Time | The specific end date and timestamp of the rental. | | Hire End Extended Time | The adjusted end date if an extension has been applied. | | Last Invoice Date | The date up to which the customer has already been billed. Blank for non-billed items like Proposals. | | Doc Type | Defines if the document is a Proposal or an Agreement. | | Rate Dollar | The daily or unit pricing rate for the asset. | | Booking Total Days | The full duration of the booking contract. | | Cust Num | The ID number for the customer. | | Customer Name | The name of the client associated with the booking. | | Currency Code | The currency used for the rate and billing. | | Status | The current status of the booking. | | Selected Period Days | The number of days the asset was active. | | Selected Period Utilisation | The percentage of the report's date range that the asset was occupied. | ### Equipment On Hand The Equipment On Hand report serves as a high-level inventory snapshot. Unlike the "Utilization" report which tracks historical performance, this report focuses on current stock availability. It breaks down the fleet by category, showing exactly how many items are physically available in the warehouse versus those currently out on hire. {% hint style="info" %} This is a screenshot of the Equipment On Hand reports generated in ERM. {% endhint %}
**Equipment On Hand Data** | **Column Name** | **Definition & Usage** | | --------------------------- | ----------------------------------------------------------------------------------------------------- | | Equip Id | The ID for the asset/equipment. | | Equip Description | Brief description of the asset/equipment. | | Category Name | Equipment Category Name. | | Document Id | The ID of the document. | | Hire Start Time | The specific end date and timestamp of the rental. | | Hire End Time | The specific end date and timestamp of the rental. | | Hire End Extended Time | The adjusted end date if an extension has been applied. | | Last Invoice Date | The date up to which the customer has already been billed. Blank for non-billed items like Proposals. | | Doc Type | The Type of document. | | Rate Dollar | The daily or unit pricing rate for the asset. | | Booking Total Days | The full duration of the booking contract. | | Cust Num | The ID number for the customer. | | Customer Name | The name of the client associated with the booking. | | Currency Code | The currency used for the rate and billing. | | Status | The current status of the booking. | | Selected Period Days | The number of days the asset was active. | | Selected Period Utilisation | The percentage of the report's date range that the asset was occupied. | To generate a **Report**, refer to our **How to Generate Reports** guide. {% content-ref url="/pages/D9h3R5iVcVfx6FKawA3m" %} [How to Generate Reports](/erm-user-guide/how-to/how-to-generate-reports.md) {% endcontent-ref %} --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.biscit.com/erm-user-guide/reporting/reports.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.