# How to Track Equipment

1. In the ERM page, go to the **Logistics** and click on **Incoming/Outgoing**.

<figure><img src="/files/xfUd2YQWz8SWOpnuly5W" alt=""><figcaption></figcaption></figure>

{% hint style="success" %}
Use the Action Buttons & Status Indicators table as a guide for the statuses of each equipment that will be tracked.
{% endhint %}

#### Action Buttons & Status Indicators

| **Action / Status** | **Color Indicator** | **Description & Usage**                                                                                                                                          |
| ------------------- | ------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Confirm On Hire     | Blue                | Use this to verify that equipment is ready to go out or has started its rental period.                                                                           |
| Confirm On Hire     | Grey                | Indicates a specific dependency is missing. This appears if it is a category-level booking and the specific serialised equipment item has not yet been selected. |
| Send                | Red                 | Indicates a dispatch action, confirming the asset is being shipped out.                                                                                          |
| Confirm Off Hire    | Blue                | Use this to verify that equipment has finished its rental period.                                                                                                |
| Receive             | Green               | Indicates an intake action, confirming the asset has physically returned or arrived.                                                                             |

2. Filter out and find the equipment that will be tracked using the headers of each columns.

![](https://colony-recorder.s3.amazonaws.com/files/2026-01-19/dc70c404-2a00-4263-b260-59e7c4fd01f7/ascreenshot_bb9ec84247c54bf2a4abae9efc0e90ef_text_export.jpeg)

3. Once the equipment has been found, click on the action button. In this example **Confirm Off Hire** when an equipment is ready to go out or has started its rental period..

![](https://colony-recorder.s3.amazonaws.com/files/2026-01-19/40b8f00a-4f50-42e0-95ae-6ee4afdfbf88/ascreenshot_bed7873833d04021a4c90470bd4eedca_text_export.jpeg)

4. Review and Edit the the On Hire and On Hire Time of the equipment details when necessary. Once confirmed, click the **Confirm On Hire** button.

![](https://colony-recorder.s3.amazonaws.com/files/2026-01-19/cea00223-f348-464b-ac17-f3cf3e2d5afc/ascreenshot_3f13d5926aea401b8704cc0853bb313a_text_export.jpeg)

5. Click on the **Send** button when the equipment is being shipped out.

![](https://colony-recorder.s3.amazonaws.com/files/2026-01-19/f4bf09a0-d4dc-46ea-bbdf-25a82cdfb79d/ascreenshot_e5cdc6e243d2435d8c4dc2d8a125137b_text_export.jpeg)

6. Click on the **Confirm Off Hire** button when an equipment has finished its rental period..

![](https://colony-recorder.s3.amazonaws.com/files/2026-01-19/21de2d84-6197-4a9a-9bce-8159582c011e/ascreenshot_f1b9162f1402419397fa4c09615a74c4_text_export.jpeg)

7. Review and Edit the the Off Hire and off Hire Time of the equipment details when necessary. Once confirmed, click the **Confirm Off Hire** button.
8. Click on the **Receive** once the asset has physically returned or arrived.

![](https://colony-recorder.s3.amazonaws.com/files/2026-01-19/b37313d4-56b9-405d-877f-d1d5571b5518/ascreenshot_88452e376b0548109c9dde198accd7ea_text_export.jpeg)


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