# On and Off-hire Maintenance Jobs
On and off-hire maintenance jobs are automated maintenance tasks generated by the system when equipment is either **On-Hire** which is sent out for a rental or **Off-Hire** which is returned from a rental.
To automate **Maintenance Job Creation** during equipment **Hire and Return**, this will show how to configure templates and triggers.
## Creating a Maintenance Job Template
This section is done in the EPICOR Kinetic Maintenance Module.
To automate maintenance workflows such as On/Off Hire inspections, you must first create a Master Job Template. This template acts as the blueprint from which future live maintenance jobs will be copied.
#### Job Detail Section
| **Section** | **Field** | **Detail** |
| ----------------- | --------------- | ----------------------------------------------- |
| Job | Job | The unique identifier for this maintenance job. |
| Scheduling | Priority | The urgency level assigned to the job. |
| | Schedule Locked | Check-box |
| Equipment Details | Equipment ID | The specific asset being serviced. |
| | Description | Description of the asset. |
| | Location | Where the equipment is physically located. |
| | Model | The manufacturer model number. |
| | Serial Number | The unique serial ID of the unit. |
| | OEM | Original Equipment Manufacturer. |
| Dates | Required By | The deadline for the job. |
| | Start | The scheduled start date. |
| | Due | The scheduled completion date. |
| Project | Project ID | |
| | Project Phase | Drop-down |
| Status | Template | Check-box |
| | Engineered | Check-box |
| | Released | Check-box |
| | Hold | Check-box |
| | Preventative | Check-box |
| | Machine MES | Check-box |
| | Mass Print | Check-box |
## Assign Template in ERM Equipment Maintenance
{% hint style="info" %}
This screenshot shows the Maintenance tab in the Equipment screen in ERM.
{% endhint %}
## Triggering the Maintenance Template in ERM
This process automates the creation of maintenance jobs when equipment is On Hire or Off Hire. It involves creating a master template in Kinetic and linking it to specific triggers within ERM.
Refer to the information on triggers accordingly:
#### Triggers
ERM has triggers that invoke the maintenance job creation, below are the types of maintenance job triggers ERM supports:
**Confirm On-Hire**: Maintenance Job will be created when the Confirm On Hire button is pressed on the Logistics Dashboard
**Confirm Off-Hire**: Maintenance Job will be created when the Confirm Off Hire button is pressed on the Logistics Dashboard
#### Required By Dates
ERM automatically sets the **Required By** date on the **Maintenance Job** based on the bookings in ERM.
* **On Hire Confirmation**: The required date is set to the **on hire date** of the booking
* **Off Hire Confirmation**:
* If there’s a **future booking**, the required by date is set to the **next booking’s on hire date**
* If there’s **no future booking**, the required by date defaults to **2 days after the return date**
## Scheduling Maintenance Jobs
### In Kinetic
Scheduling Maintenance Jobs is to assign a specific completion timeframe to a maintenance job within Kinetic. Proper scheduling ensures the job is tracked correctly on the timeline and resources are allocated effectively.
#### Scheduling Options Section
| Field | Details |
| ----------------------------- | ----------------------------------------------------------------------------------------------------------------------------------- |
| Schedule | The scheduling direction is set to calculate backwards from a due date. |
| Start Date | The proposed start date for the job. |
| Start Time | The start time (midnight). |
| Due Date | Action Item: This field is highlighted in a red box, indicating it is the critical field to update based on the "Required By" date. |
| Due Time | The time the job is due. |
| Override Material Constraints | |
| Finite Capacity | |
| What-If-Schedule | |
| Recalculate Expected Yield | |
| Minimize WIP | |
#### Multi-Job Section
| Field | Details |
| ------------------ | --------- |
| Schedule Multi-Job | Check-box |
| Schedule Type | Drop-down |
| Ignore Locks | Check-box |
#### In ERM
This process utilizes the standard scheduling workflow for Maintenance Jobs in Kinetic but requires specific date configurations to align with ERM deadlines.
{% hint style="info" %}
This screenshot shows that the red in the timeline view are maintenance jobs.
{% endhint %}
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